No matter how hard we work, it often feels like we’re stuck in a cycle of "too much to do, not enough time to do it." Sound familiar? You're not alone—and it's exactly why I’m always keeping an eye out for new ways that AI can help us work smarter, not harder.

Recently, I’ve been testing the latest tools that can automate everyday tasks, streamline communication, and take some of the mental load off our plates.

Things like:

• Drafting patient emails in seconds

• Organizing tasks faster with AI scheduling

• Generating quick replies or documents without starting from scratch

These small shifts can add up to real hours back in your day.

But here's the important part: Even with the best new resources and shortcuts, we also have to get our teams on board.

It’s easy for offices to stay stuck in a culture of feeling overwhelmed—where “busy” is the norm and there’s never “enough time.”

  
AI can absolutely help us be more productive...however we need to reframe how we think about time as a team.

👉 Scroll down to read more about helping your team embrace these changes!

We can’t create more hours in the day—but with the right tools and mindset, we can finally start using our time better. And I’m excited to walk this journey with you.

Here's How to Set Up a Task 👇

Did you know that ChatGPT can help you with tasks? If you’re only using ChatGPT to brainstorm ideas, you’re missing out!

Here’s how to set it up to actually help you get tasks done—like writing posts, emails, captions, and more:

🛠️ Pro Tip:
Create a folder titled “AI Drafts” inside your content system so you always have a library of ready-to-go posts, emails, and scripts when you need a head start.

But here’s the truth we need to face: being busy is not the same as being valuable.
And with the rise of AI and smarter systems, we have a real opportunity (and responsibility) to help our teams shift this mindset.

🛠️ How to Start the Conversation With Your Team

1. Normalize Efficiency, Not Busyness
Make it clear that using AI or automating tasks isn’t about "working harder" or "cutting jobs."
It’s about working smarter—so we have more time for the things that matter, like patient care and meaningful human connection.

2. Redefine What Success Looks Like
Success isn’t about who has the longest to-do list.
It’s about:
✅ Getting tasks done thoroughly and efficiently
✅ Being able to slow down and listen to patients
✅ Going home on time, feeling accomplished—not drained

3. Reassure the Team About Their Value
One fear that comes with technology is: "If everything gets faster, am I still needed?"
The answer is: YES—more than ever.
Technology will never replace the human empathy, critical thinking, and relationship-building that makes dentistry truly personal.

4. Set the Vision Together
Involve your team in building the new workflow. Let them share ideas about what they could do with more time. Make it a team win, not just a leadership directive.

✨ Bottom Line:

As we move into this new era, time is no longer the enemy.
It’s an asset we get to protect, use wisely, and celebrate.

Helping your team shift away from the addiction to "busy" is one of the greatest leadership moves you can make—and AI can be a powerful tool to help make it real.

Let’s build workplaces where the goal isn’t exhaustion—it’s excellence and balance.

I’m hosting a 2-day, live, hands-on AI workshop in San Diego, created specifically for doctors, team members, or anyone who wants to learn how to actually use AI in a dental setting.

🗓️ I’m offering two dates to choose from so you can find what works best for your schedule: 👉 June 20 & 20 or July 18 & 19

I love to have you as part of our community, and I would love your help in spreading the word! If you’ve enjoyed this newsletter and found it valuable, please consider sharing it with friends or colleagues who might also benefit from the content.

🤝Sponsor Spotlight

💡 Why I’m Excited About VoiceCare.ai

What makes VoiceCare.ai stand out is how it streamlines some of the most time-consuming and critical tasks in a dental office—insurance verification and denial management. With AI-powered automation, your team can ensure accurate billing, cleaner claims, and faster reimbursements, all while reducing revenue leakage.

But it doesn’t stop there—VoiceCare also allows you to customize conversations based on your specific needs, so you’re asking the right questions to get better outcomes for your patients. And when you need to find past conversations, its searchable transcripts and call summaries make it easy to pull structured data from any interaction.

It’s a smart, efficient way to support your team, boost revenue integrity, and stay focused on what matters most—caring for your patients. 🦷💡